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Thread: Privacy Policy

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    Exclamation Privacy Policy

    Privacy Policy Notice
    Last modified: 20 May 2018

    The policy: This privacy policy notice is for this website; ukcougar.club and served by UKCougar and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

    Policy key definitions:
    • "I", "our", "us", or "we" refer to the business, UKCougar.
    • "you", "the user" refer to the person(s) using this website.
    • GDPR means General Data Protection Act.
    • PECR means Privacy & Electronic Communications Regulation.
    • ICO means Information Commissioner's Office.
    • Cookies mean small files stored on a users computer or device.

    Processing of your personal data

    Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

    We are exempt from registration in the ICO Data Protection Register because we are an organisation who only process personal data for recreational (ie information relating to a hobby) reasons.

    Lawful basis: Consent
    The reason we use this basis: Registering on this site is optional and by doing so you have given clear consent for us to process you personal data for the specific purpose of having an account on our forums.
    We process your information in the following ways: Email notifications.
    Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
    Sharing your information: We do not share your information with third parties.

    If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

    Your individual rights

    Under the GDPR your rights are as follows. You can read more about your rights in details here;

    • the right to be informed;
    • the right of access;
    • the right to rectification;
    • the right to erasure;
    • the right to restrict processing;
    • the right to data portability;
    • the right to object; and
    • the right not to be subject to automated decision-making including profiling.


    We handle subject access requests in accordance with the GDPR.

    Internet cookies

    We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable.

    Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

    Cookies that we use are;

    • Forum Software (vBulletin)
      • bb_cpsession - Control panel session id (admin and moderators only)
      • bb_sessionhash - User session id
      • bb_userid - Logged in userid
      • bb_password - Logged in password in a hashed format
      • bb_lastvisit - Last page load.
      • bb_lastactivity - Last time action was taken.
      • bb_userstyleid = Style ID chosen from footer.
      • vbulletin_collapse = What elements the user has collapsed.
      • editor_height = Height of the Editor if you resize it.

    • Google Analytics
      • _ga - Used to distinguish users.
      • _gid - Used to distinguish users.
      • _gat - Used to throttle request rate.


    Data security and protection

    We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

    Resources & further information

    Overview of the GDPR
    - General Data Protection Regulation
    Data Protection Act 1998
    Privacy and Electronic Communications Regulations 2003
    Google Privacy Policy

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